Employment

NEFA is committed to hiring individuals who reflect the diversity of the communities it serves, and is an equal opportunity employer. Please refer to the position description for instructions on how to apply. If applying by mail, send to:

New England Foundation for the Arts
Attn: Jobs
145 Tremont Street, 7th Floor
Boston, MA 02111

No faxes, please.

Director of finance & administration

Title: Director of Finance & Administration                       

Reports to: Executive Director

Position Type: Full time, Exempt

 

Job Summary

The Director of Finance & Administration provides strategic direction for the New England Foundation for the Arts (NEFA) as a member of the senior management team, along with the Executive Director and the Deputy Director. S/he leads and manages NEFA’s finances and directly oversees 3.5 FTE member finance and operations team. The Director of Finance and Administration is charged with managing, developing, and implementing sophisticated policies and procedures to support and grow NEFA’s finance and operational realms including human resources, facilities, and information technology.

The Director of Finance and Administration will promote a culture of effective communication, high performance, and continuous improvement that values learning, professionalism, and quality. NEFA is committed to creating a positive and welcoming environment for all staff, board members, and constituents who participate in NEFA’s work and programs. The Director of Finance and Administration will be a leader in promoting, evaluating, and enhancing NEFA’s commitment to equity, diversity, accessibility, and inclusivity.

The Director of Finance & Administration is a leader in organization-wide strategic decision-making and maintains direct contact with the NEFA board of directors, managing the Finance & Audit Committee and the Investment Committee of the NEFA Board of Directors, and participating in Executive Committee meetings. Specific responsibilities include the following:

 

ESSENTIAL FUNCTIONS

Finance

  • Develops and implements the annual operating budget, oversees development of grant budgets, monitors performance against budget, regularly reports results;
  • Cultivates an organizational culture of shared financial management, develops tools for forecasting and scenario planning, brings financial perspective to strategic decisions;
  • Presents quarterly financial statements to the senior management team, Finance & Audit Committee, and Board of Directors;
  • Oversees accounting and fiscal procedures (to support both internal controls and funder reporting) including payroll, A/P and cash, and monthly close;
  • Manages reporting on federal grants and cooperative agreements;
  • Manages external audits, including A-133 audit;
  • Works with Investment Committee to execute investment policy, implement investment decisions, communicate with investment managers/accounts, oversees creation of quarterly investment reports;
  • Manages the participation and engagement of members of the Finance & Audit Committee, and Investment Committee, of the Board of Directors, and effectively communicates and presents critical financial matters to the Board of Directors and senior management;
  • Ensures compliance with tax and regulatory requirements;
  • Oversees all legal and risk management issues;
  • Supervises a Controller and Staff Accountant.

Human Resources

  • Develops and oversees the organization’s employment policies, staff structure, compensation and benefits, annual performance assessment, hiring & termination practices, and staff and professional development;
  • Oversees administration of employee benefits including health and dental insurance, disability insurance, life insurance, workers compensation, and retirement plan;
  • Supervises the HR work of the Executive & Operations Manager and external consultants

Information Technology

  • Ensures effective management and support of internal information systems including telephone system, telecom providers, computer hardware and software, and all network infrastructures;
  • Oversees appropriate interface of these systems with NEFA’s online tools and services;
  • Supervises the Salesforce & IT Administrator.

Facilities

  • Oversees occupancy issues, including maintenance, capital improvements, landlord relationship, ADA/accessibility, and other supports;
  • Supervises the operations work of the Executive & Operations Manager

Scope

Does this position supervise others?  Yes; Controller, Staff Accountant, Salesforce & IT Administrator, and Executive & Operations Manager (dual report to Executive Director)

The Director of Finance and Administration will maintain positive and supportive relationships with her/his director reports and all members of the NEFA staff and Board of Directors. The Director of Finance and Administration should be committed to maintaining an office environment that supports, celebrates, and empowers NEFA’s diverse staff and constituency. The incumbent will interact with and supervise the work of financial, administrative and operations staff daily and is expected to develop positive working relationships with NEFA’s audit partners, legal representatives, landlord, vendors and other external parties.

Financial/Operational Resources Impacted: 

$ 7,000,000 – 25,000,000

Decision Making/Problem Solving

Describe the types of independent decisions routinely made by this position and the types of problems routinely solved by this position to ensure the achievement of the essential functions.

The Director of Finance and Administration will: serve as an organizational leader; build complex organizational, program, and proposal budgets; strategize and resolve high-level organizational funding, revenue and growth questions; lead on capital and tech updates and improvements; address, mitigate, and resolve internal operational or staff concerns or conflicts; and field operational inquiries from members of the Board of Directors.

 

Qualifications

Education: Bachelor’s degree required; master’s degree in business administration and CPA preferred

Experience: 

  • Proven management skills and experience, including ten years of progressive work experience at a senior level in the non-profit sector ;
  • Thorough familiarity with fund accounting and non-profit financial management;
  • Experience managing year-end audit processes including A-133 audit;
  • Experience in grants management including compliance and reporting for Federal grants and contracts;
  • Experience with personnel practices and human resources;
  • Experience in the cultural sector and a passion for the arts is preferred.

Skills/Knowledge:

  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and proactively impact both strategic and tactical finance and administration initiatives;
  • Knowledge of and experience with state, regional, and/or national arts programming is preferable;
  • Superior management skills; ability to influence and engage direct and indirect reports and peers;
  • Proficient in use of MS Office 365, Abila/MIP, Salesforce, with advanced Excel skills;
  • Resourceful problem solving skills;
  • Excellent written and verbal communication skills.

 

To Apply

To apply for this position, please send a cover letter and resume (as a single document) to directorsearch@nefa.org, with subject line “Director of Finance and Administration.” A review of applications will begin immediately.

NEFA is committed to hiring individuals who reflect the diversity of the communities it serves, and is an Equal Opportunity Employer.

staff accountant - search closes 6.9.17

Title: Staff Accountant

Reports to: Director of Finance and Administration 

Position Type: Full Time, Exempt

 

Job Summary

NEFA seeks a full-time Staff Accountant with prior experience in non-profit accounting to join the Finance team.  Reporting to the Director of Finance and Administration, the Staff Accountant is an integral member of a three-person team and will work closely with the Controller to properly maintain the organization’s books and records. The successful candidate will be responsible for facilitating all accounts payable recording, reporting and disbursements, paying particular attention to employee expense reports, corporate credit card reports and disbursement scheduling. S/he will lead the monthly close, participate in the annual audit, and be responsible for cash handling, some balance sheet account reconciliations, and other accounting, payroll, administrative, and financial support as needed. This is a hands-on position which requires a high level of detail and accuracy.

 

Essential Functions

Accounts Payable

  • Track and sort approved invoices and ensure timely and complete entry of transactions in the accounting system;
  • Process the weekly check run; match to invoices and submit to authorized signers and arrange for distribution of payments (i.e. prepare for mailing);
  • Manage all facets of A/P, including invoice review and data entry, check run, and discrepancy resolution;
  • Monitor bank account activity daily and reconcile bank statements and other balance sheet accounts;
  • Create and maintain a consistent file of vendor information (new and existing) with appropriate tax documentation;
  • Prepare, process, and issue IRS Form 1099 for all required vendors annually.

Grants Payable

  • Monitor grants activity in Salesforce and input grants payable into accounting software;
  • Work with grant staff to reconcile and adjust payments as needed.

General Accounting

  • Collect, review, and reconcile monthly corporate credit card and incidental expense reports and ensure accurate recording;
  • Analyze and reconcile suspense accounts, prepaid expense balances, and accrued expenses as assigned;
  • Journalize departmental expense allocations for postage and miscellaneous shared accounts;
  • Manage various projects and assignments as directed, including tasks associated with monthly financial reporting, annual financial audits, and annual tax/statutory filings.

Payroll

  • Review, track, and update staff time sheet and absence records;
  • Prepare semimonthly payroll including deductions and contributions for retirement, insurance, FSA, and MBTA passes;
  • Prepare monthly reoccurring payroll related journal entries.

Scope

Works closely with all members of the NEFA staff, especially grants and operations teams. Maintain positive working relationships with staff and any external vendors.

Decision Making/Problem Solving

High degree of integrity, and discretion with confidential information. Must be well organized, motivated, detail-oriented and proficient in the use of spreadsheets and database programs. Demonstrate initiative in problem solving, communicate effectively with a diverse array of staff, meet regular and multiple deadlines and work in partnership with other staff members to complete projects. Ability to multi-task, work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

 

Qualifications

Education: Bachelor’s degree required (degrees in business, finance or accounting a plus)

Experience/Skills:  2-3 years of related work experience

Must be highly proficient in Microsoft Office applications, with advanced skills in Excel.

Must have experience with accounting/payroll software(s). Familiarity with Abila MIP Fund Accounting or Salesforce is highly desirable.

Nonprofit accounting experience preferred

 

To Apply

The deadline to apply for this position is Friday, June 9. A review of applications will begin immediately.

To apply, please send a cover letter and resume to jobs@nefa.org with subject line “Staff Accountant”.

NEFA is committed to hiring individuals who reflect the diversity of the communities it serves, and is an Equal Opportunity Employer.